The DBE program as we know it is on the brink of transformation. With anticipated changes driven by recent court rulings, the protections and preferential treatment that DBE firms rely on may soon be reduced – or even eliminated. These changes will bring new challenges, including heightened competition with both small and large firms and increased scrutiny of accounting systems, indirect rates, and compliance requirements.
For DBE firms to not only survive, but thrive in this evolving landscape, preparation is essential. That’s why ACEC has partnered with Stambaugh Ness to present the DBE Next Steps: A Four-Part Online Series to Prepare You for Change designed to empower your firm with the knowledge, strategies, and tools needed to navigate these changes with confidence and build a foundation for long-term success.
This series will deliver actionable insights on critical topics including:
- Overview of Accounting System Compliance, Policies, & Procedures
- Policies & Procedures: The Foundation of Your Accounting System
- Accounting System Requirements: SF 1408
- Timekeeping & Labor Distribution
- Indirect Rate/Overhead Schedules
- Unallowable Costs
>Click here to register for the full series and save 10% on our regular online class pricing!
DBE Next Steps: Are You Ready for Coming Changes?
Now on-demand!
The landscape for DBE firms is shifting. With significant changes to the DBE program on the horizon, firms must prepare for increased competition and higher compliance expectations. This session will provide a high-level overview of the program’s expected changes and what they mean for your business. From accounting system compliance to indirect rates and FAR Overhead audits, we’ll equip you with the knowledge to adapt and succeed.
Learning Objectives:
- Understand anticipated changes to the DBE program
- Learn key accounting system compliance requirements
- Recognize the importance of policies and procedures
Presenters: Wayne Owens and Robert Jones, Stambaugh Ness
Accounting Systems for DBE Firms
April 30, 2025 from 1:30-2:30 PM Eastern
A compliant accounting system is crucial for financial stability and contracting success. It is the expectation of DOTs that firms follow consistent practices when bidding, booking, and billing costs. This online class dives into the 15 requirements of the SF 1408 and provides strategies to fortify your existing system or identify a new software to meet DOT standards. Learn how to segregate costs, identify unallowable expenses, and optimize your software for success.
Learning Objectives:
- Discover the components of an adequate accounting system
- Understand the importance of segregating direct and indirect costs
- Gain clarity on job costing
Presenter: Robert Jones, Stambaugh Ness
Timekeeping & Labor Distribution for DBE Firms
June 11, 2025 from 1:30-2:30 PM Eastern
Labor costs are the largest expense for engineering firms, and accurate timekeeping is non-negotiable. This online class will unpack the Federal Acquisition Regulations (FAR), DCAA’s Information for Contractors, and state DOT guidelines for timekeeping and labor cost distribution. Ensure your firm is audit-ready while optimizing labor tracking practices.
Learning Objectives:
- Understand the requirements of an adequate timekeeping system
- Explore the process of labor cost distribution
- Identify state-specific cost treatments affecting overhead rates
Presenter: Robert Jones, Stambaugh Ness
Overhead Schedules & Unallowable Costs
July 29, 2025 from 1:30-2:30 PM Eastern
Overhead schedules (aka indirect rate calculations) show the indirect rates or costs applied to direct labor to develop contract pricing. DOTs and other government agencies frequently issue cost reimbursable contracts, where negotiated and/or final billing rates are based on accurate indirect rates derived from reasonable, allocable, and allowable costs. This online class will delve into the standard AASHTO overhead schedule format and the foundation of cost allowability (aka unallowable costs).
Learning Objectives:
- Learn the process of calculating overhead or indirect rates
- Define direct labor, fringe, and general overhead costs
- Identify common unallowable costs
Presenter: Robert Jones, Stambaugh Ness
*The recording for each part will be added to the class materials the following day.
Can’t join us for the full series? Click below to register for one class.
- On-Demand – DBE Next Steps: Are You Ready for Coming Changes?
- April 30 – Accounting Systems for DBE Firms
- June 11 – Timekeeping & Labor Distribution for DBE Firms
- July 29 – Overhead Schedules & Unallowable Costs